Obrir l'autoconvocatoria de trobades?

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Tancat

Durant l’Assemblea Oberta que va tenir lloc la setmana passada al Decidim Fest, alguns membres de l’Associació van sol·licitar la possibilitat d’obrir l’autoconvocatòria de trobades a participants que vulguin organitzar un esdeveniment relacionat amb Decidim.

Aquesta proposta ens porta a obrir un debat sobre les regles bàsiques que hem de definir per aclarir quin tipus de reunions podrien tenir lloc a Metadecidim.

Obrim aquest debat per iniciar la discussió dins de l'Associació i amb l'objectiu de prendre una decisió final a la propera Assemblea General, amb la proposta concreta d'un reglament.

El debat es va tancar el 14/02/2023 13:25 amb aquestes conclusions:

Thank you all for your participation. A document will be drafted shortly, taking as a starting point the contributions made to this debate.

Algunes preguntes per ordenar el debat:

Quins han de ser els principis bàsics que constitueixin la normativa per a l'autoconvocatòria de trobades?
Qui pot convocar trobades? Hem de limitar-ho a un cens?
Quin tipus de trobades es permet convocar?
Quin tipus de trobades NO es permet convocar?

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Carol Romero

més d'1 any

Who can convene meetings, and should we limit it to a census?

I agree with Pau and Pauline's previous comments about not using a closed census.

But I think the underlying question is really about the needs and desires we have as a community to get together and keep up with what others are doing. That's why I tried to imagine different motivations or "participant stories" (product nerd alert 🤭).

Story 1: A team or group wants to have its meetings.
Not all meetings involve the whole community. This is the case of local chapters (see the one of the public administrations of Catalonia) or other groups that want to organize their gatherings. The meetings of these groups should be convened by their promoters/organizers. But this type of groups, if they consolidate, should also have an assembly, where they can explain their purpose, show who is part of them, what requirements are necessary to be a member, etc.

Story 2: a participant wants to share something with the rest of the community.
Let's picture, for example, a developer who made a new module and wants to make a demo of how it works. Or a researcher who published a paper on Decidim and wants to share the findings. Or a participation practitioner who wants to present a use case.

To address this need/desire, I' d like to bring back the proposal I made myself a couple of years ago: community calls (https://meta.decidim.org/processes/roadmap/f/219/debates/135). The idea is simple, community members meet regularly to talk about different topics. We're not reinventing the wheel ofc, it's a widespread practice among community-driven projects (see https://discourse.jupyter.org/t/jupyter-community-calls/668 or https://cube.dev/events/cube-community-call-in-september-2022).

A key aspect is frequency. If you miss a call, it's okay, because you know that every so often there will be another one and you can keep up to date on "what's going on" in the community. At the time the proposal had quite some support, and some calls were made. There have not been more, because of several reasons IMO:
* The scope was probably too specific (discussing Decidim features). It should be possible to discuss different topics. And even more now, when different working groups are being created.
* We never implemented a way to decide the agenda of each call in a collaborative way. And this is vital for the meetings to be truly open to the community and inclusive.

més d'1 any Editat

** The organization/facilitation was mostly up to the Product team. The running of these meetings should be more distributed. A 3-person squad could be created (one responsible for convening the call and coordinating the agenda, one who facilitates the call and one who takes minutes), and every 3 months, for example, it be renewed.

My intuition is that by having these meetings (let's think about what would be the ideal frequency) in a collaborative way, we’ll cover a lot of "participant stories" that are not organized in groups. Actually, some groups may want at some point share what they’re doing with the whole community.

Story 3: a group of participants wants to do a specific event.
It may be the case that a bunch of community members want to organize a specific event, such as a Decidim Day, a hackathon, or similar. These meetings require more production (maybe it's a meeting, maybe it's a conference).

To coordinate them better, an idea is that when you want to organize such an event, you first share it in the community call and agree on things like scheduling in the calendar, whether they require extra support in communication, etc. so that we ensure the greatest success call.

In summary, I see that if we cover these 3 stories we would meet most of the needs that motivated this discussion.
And especially because there are various groups now in the making, I feel that fragmenting meetings too much without having a common gathering place can lead us to atomize ourselves a bit. And I think meetings should also help develop a sense of belonging. In doing so, we will in turn attract new members who see a connected community.

What kind of meetings are NOT allowed?

From my point of view Metadecidim meetings should always be community oriented and not business oriented. Any event with commercial purposes (selling services, etc.) should be done outside this site.

To avoid the obvious that may not be as obvious like charging for tickets, as Pauline mentioned, we could make a "How to host a meeting in Metadecidim" kit with the basic rules that we agree on, and that any organizer commits to respect. If not, the meeting can be cancelled. As a start, we could take some inspiration from what our friends at Public Code have done. I propose to review and adapt some of their material: https://about.publiccode.net/activities/communication/running-community-call.html

If you made it this far, thanks for coming to my TED talk! 😄🙏❤️

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