Propose new functionalities for Decidim software
#DecidimRoadmap Designing Decidim together
Is your feature request related to a problem? Please describe.
As an admin/moderator I want to be able to set up a notification to be sent to meeting organizers if their meeting passed and they didn’t published a meeting report so that the quality of the meetings on the platform is improved.
It is necessary to have the meeting reports filled in, therefore, email reminders will be sent to meeting organizers, as an initial notification and a reminder notification.
As a meeting organizer, I want to receive a notification if my meeting passed and I didn't publish a report so that I can remember to close it and attach the meeting report. Also, I want to receive another reminder at a given time if I still didn't have the chance to close the passed meeting.
As a space/global admin user, I want to receive a notification if an Official Meeting created through the admin panel passed and no one published a report so that I can remember to close the meeting and attach the report meeting. Also, I want to receive another reminder at a given time if no one still didn't have the chance to close the past meeting.
Describe the solution you'd like
The setting for the notification should be configurable through the admin dashboard (at meeting's component level) and should include 2 options:
- initial notification - x days
- reminder notification - after another x days.
(see "Related images" section)
Based on those options from the admin dashboard, a cron job will schedule notifications for all the users/global and space admins who have overdue meetings without report.
Email subject:
"You can now close your meeting with a report on the [ORGANIZATION NAME] platform"
Email text:
"Dear [NAME OF USER],
Thank you for taking part in the [ORGANIZATION NAME] by organizing the meeting "[NAME OF THE MEETING]." We hope you had a successful meeting and a lively discussion. We invite you to add a meeting report by using the "Close Meeting" button on the meeting page.
Sharing a meeting report ensures that participant have access to the ideas that were exchanged at your meeting and that these ideas can be taken into account in the analysis, allowing proper feedback and follow-up.
In the report, it would be useful to include information on the type of the meeting (e.g. participatory workshop, open space, world café), the number of participants and their demographic background (e.g. age, gender), the main subjects discussed and ideas suggested, the arguments that led to them, as well as the general atmosphere and expected follow-up. Please indicate the number of participants in the dedicated field when completing your meeting report.
We also encourage you to link proposals that emerged in the meeting to the ideas which have already been published on the platform. This is important for the analysis.
Your participation is greatly appreciated, please do not hesitate to contact us should you have any questions.
Describe alternatives you've considered
Additional context
Does this issue could impact on users private data?
No
Funded by
EU Commision
Related images
Report inappropriate content
Is this content inappropriate?
1 comment
I like the idea, and I think this could be really useful (for admin and participants generated meetings)
There are some details that I'd change:
1. First, the classic substitution of "events/meetings" 😉
2. Admin notifications
> As a space/global admin user, I want to receive a notification if an Official Meeting created through the admin panel passed and no one published a report so that I can remember to close the meeting and attach the report meeting. Also, I want to receive another reminder at a given time if no one still didn't have the chance to close the past meeting.
For this, I think that admins should be able to opt out, as there are instances that have hundreds of meetings and this would be too much. How about a new setting in /notifications_settings ('Administrators' section) like "I want to receive email reminders of closed meetings unpublished reports" ?
3. Settings
> The setting for the notification should be configurable through the admin dashboard (at meeting's component level) and should include 2 options:
>
> initial notification - x days
> reminder notification - after another x days.
I don't like having yet another setting for this, I think that we have too many settings at the moment in the admin panel.
How about if we have sane defaults, like
- initial notification - 3 days
- reminder notification - after another 7 days.
And of course allow implementers to override these for their specific usecase?
4. Email text:
I think it's too wordy, other mails that we sent don't have that much text. Maybe @carol has a better proposal for this.
Add your comment
Sign in with your account or sign up to add your comment.
Loading comments ...